User Setup (Administrator)

Our User Setup tutorial will help you to learn how to set up and manage your Teachers and Students.

User Management Video

Your user details are automatically pulled through from Office 365, but you can customise specific roles and classes through the user management section.

Setting Users' Roles

Within Teacher Dashboard 365, you can add specific users as either Teachers, Administrators or Multi-School Administrators.

  • Teachers are able to set assignments, view student's OneDrives, share files and create groups.
  • Administrators are also able to add teachers, create classes, add marking formats and add subjects.
  • Multi-School Admins can create new schools and manage everything across all schools within the same Teacher Dashboard instance.

To set a users role, go to the Users page when logged in as an Admin or Multi-School Admin. You can use the filters or search to find the user you need and then click 'Manage' next to their name.

On the popup, click on the Advanced tab. Here you will be able to grant the roles: Teacher, Admin or Multi-School Admin. Tick the relevant checkbox to assign the user one or more roles.

 

Bulk Assign the Role of Teacher

If teachers have permission to join or manage their classes, there is a possibility that they could add a teacher, or an administrator to their class. You will want to make sure that their OneDrives are not visible from the Dashboard.

The easiest way to protect all staff members' OneDrives from accidentally becoming visible is to ensure that anyone who is not a student has (at least) the role of 'Teacher'. You can do this on an individual user basis (to do this following the 'Set Teacher Permissions' section of the Customising Users tutorial) or in bulk.

To bulk assign the role of 'Teacher' you should add all non-student users to a single group within Teacher Dashboard 365 or Azure Active Directory (if you are using the TD, AAD sync feature).

Screenshot showing group of teachers

 

Go to the groups page and find the group with all of your teachers. Select the checkbox next to the group name and pick 'Assign role(s) to members'.

Screenshot of bulk assigning roles

 

In the popup window, select 'Teacher' and click on 'Assign role(s)'.

Screenshot of assigning Teacher role

 

Now, even if a teacher is added as a student to a class, their OneDrive will not be visible.

Hiding Users

On the User management page, you can set a user to hidden if you do not want them to show up within the user lists when setting assignment, sharing files or creating groups or classes.

Click on the 'Hide' link under actions for that specific user.

If you are trying to find a user that you previously hid, make sure that the option 'Don't show hidden users' in the filters is unchecked.

Setting Up Students' OneDrives

If a student has never used their OneDrive then they won't be visible in the Teacher Dashboard 365 drop downs or search boxes. This is because Microsoft doesn't actually create (or "provision") their OneDrive until its user attempts to use it for the first time.

For a OneDrive to be provisioned (and therefore visible in Teacher Dashboard 365) a student/teacher must log in to their office365 account and click on the OneDrive link.

Lots of people have also asked us about "bulk" provisioning of OneDrives (e.g. for a new intake of students), and members of our community have suggested the following link*

If any of you have found other ways to bulk provision OneDrives, please share them with us and we will post here!

*Please note that instructions described in these articles are neither endorsed nor affiliated with Teacher Dashboard 365, and although we have received no adverse feedback (apart from the odd person not being able to follow them), they are provided as a courtesy only. i.e. use them at your own risk.

Creating User Lists

Create a User Whitelist

You may want to set up a pilot within Teacher Dashboard 365 in order to gradually roll it out within your school.

Create a Whitelist of users to ensure that these are the only users who show within Teacher Dashboard 365 when setting up classes, or sharing assignments or files with individuals.

Log into Teacher Dashboard 365 as a Global Administrator and click on Global Administration from the top menu. Go to the Global Settings page and click on AAD User Sync.

From here you have the option to set up a Whitelist of users or a Blacklist of users.

To set up a Whitelist, ensure the second radio button has been selected: "Only sync users listed below" and start to enter the users email addresses in the text field using either a comma separated list, or enter each email address on a new row.

Screenshot of user whitelist setup

 

When you click on Save, Teacher Dashboard will only show the users who exist in the whitelist, and will remove any who were previously shown but are no longer in the whitelist.

At any point, if you need to amend the whitelist, you can add or remove users and click 'Save'.

 

Create a User Blacklist

You may have some users within your Tenant that should never be shown within Teacher Dashboard 365.

By creating a Blacklist of users you are ensuring that they never be added to classes, or selected when sharing assignments or files with individuals.

Log into Teacher Dashboard 365 as a Global Administrator and click on Global Administration from the top menu. Go to the Global Settings page and click on AAD User Sync.

From here you have the option to set up a Whitelist of users or a Blacklist of users.

To set up a Blacklist, ensure the first radio button has been selected: "Sync all users (except those listed below)" and start to enter the users email addresses in the text field using either a comma separated list, or enter each email address on a new row.

Screenshot of user blacklist setup

 

When you click on Save, Teacher Dashboard 365 will only show all users except those entered in the blacklist

At any point, if you need to amend the blacklist, you can add or remove users and click 'Save'.