Our Assignments tutorial will help you to learn how to set up and manage your Assignments.
Assignments are a way to set tasks to users across your school. You can add files or resources to the task or simply enter instructions in the assignment description. The recipient will receive an email with the instructions you write and also ways to respond to the assignment.
Assignments allow users to work with the files in their OneDrive for Business. They also provide a mechanism for the recipients of the assignment to select files they want to return to the teacher for feedback. This process is repeatable as many times as required, allowing you to teach over time.
Try setting assignments to other teachers when you’d like then to respond to you with files. This keeps your files automatically organized within your OneDrive and keeps all of your tasks in one place. E.g: if you are a head of department, set an assignment to your teachers to provide end of term reports. You can then collect all of these reports in a single action and provide feedback if you need to.
When you first go to the assignments page you will see the add new assignments button, filters on the left side and a list of your assignments on the right.
As you create more and more assignments you will find it useful to use the filters to pinpoint the assignment you are looking for.
NOTE: You need to click “Clear filter” to return to the display all view.
Add a New Assignment
To add a new assignment, click on the “Add an assignment” button to load the assignment form.
On the add a new assignment form you will see:
Title – This will become the name of the folder that is created on the recipient’s OneDrive.
Instructions – Can contain any free text that you want to add to the assignment. It can be detailed instructions of the task you want the recipient to complete, or could simply be something like: "Answer the questions attached."
Subject – the subject you are teaching. This, along with the Title will form part of the folder hierarchy on users’ OneDrives.
TIP: If your Subject list is too long, you can manage it on your Settings page. See Customising Subjects for more information.
Due date and Due time – to give the Students an assignment deadline.
Grade/marking format – choose the assessment method of your assignment. These can be customised: see Custom Marking Formats for more information.
Recipients – you can choose any combination of classes where you are the teacher, your private groups or individual users from across your school.
Add files – look through your OneDrive and add files to this assignment by pressing the + next to the file. You can also check that it is the correct file by clicking on the name and opening it directly in Office 365.
Save as Draft - If you have not finished filling out the assignment form or you would like to send it at a later date, click on Save as Draft.
Save and Send - this will send the assignment to all of the recipients you have selected. Students will receive an email with details and instructions regarding the location of the assignment and how to submit their work back to the teacher.
Once the assignment has been sent, you will be redirected to the collection page for that assignment.
Try our interactive demo.
Collecting and Assessing Assignments
At any point once the assignment has been sent, you can collect your students' responses.
NOTE: Depending on your subscription, your students will need to either copy the files they want to submit into the 'Completed' folder for that assignment on their OneDrive or they can Hand-in their work via Student Dashboard.
Find the assignment you want to collect on the Assignments page and click on the tile (or 'manage' if you are using the list view) to view the assessment tab for that assignment.
Collecting an Individual's assignment
On the Assessment page, you can see a list of all of your students who have received your assignment. If you have never collected a student's work, you will see an 'Collect' button. Click on this to collect your students work and provide feedback.
If you have already started an assessment for a student, this button will disappear and you will need to open their assessment card to view their work. To do this, click on the row to the right of the student's name and their latest assessment will display. To recollect their work, click on 'Collect again' at the top right of the student's assessment card.
When the collection has finished, you will see a timeline of the previous collections where you can add a grade, comment, view their handed-in files or add your own files. If these files are in a format that can be opened in Office 365, you can click on them and amend them within your browser which will automatically save them to be returned to your student.
Bulk collecting assignments
In order to collect more than one students' work at the same time, click on the circle next to the student's name to select them. This will then make the bulk actions menu available.
Click on 'Collect selected' to perform a new collection for all selected students.
Try our interactive demo.
Assessing and Giving Feedback
When you have one or more Assessment for a student, (see how to Collecting and Assessing Assignments in the section above) you can open a student's assessment card by clicking to the right of their name. This will show you the assessment timeline where you can navigate through past assessments and see what was previously collected and the feedback you sent.
On the left of the card you can give the student a Grade (depending on the Marking Format chosen when setting the assignment) and provide an overall comment on the assignment.
On the right of the assessment card, you can open your student's files or add files of your own to send as part of your feedback.
Returning an Assignment
You can return an assignment at any point after the collection by clicking on the 'Return to student' button.
After you click on the Return to student button you will see a confirmation popup showing what will be returned to your student:
- The assessment grade
When you return the assignment, the grade and comments will be emailed to your student and display on Student Dashboard (if enabled at your school) and the returned files will be copied onto the students' OneDrive.
You can collect, assess and return many times as you want during the lifetime of the assignment. All collections and returns will be visible on your timeline for each student.
Add Users to Sent Assignments
1) Search for a user
Go to the assignments page and click on the Tile, or click on 'Manage' to open the assessment tab for the relevant assignment. From here you will see a list of the users who have received the assignment as well as a search box to enter the name of the user you want to add to the assignment. Start to enter their name and Teacher Dashboard will search through the users that exist in your school.
2) Select your user to add
From the list of users that is displayed when you search, click on the user that you want to add. Their name will be added to the list of recipients however the assignment has not been sent yet, as you can see from the assignment 'Status'. If you add someone by accident, you can still remove them from the list by clicking on 'Remove'. You can add as many users as you need to at this stage.
3) Send the assignment
When you are happy with the users that you have added, you will need to send the assignment and its corresponding resources to these users. Click on 'Send' next to each new user. You will see the status update to 'Sending'. This will generate the notification email to the recipients and copy your assignment files into their OneDrive. Once the sending is complete, the recipients can work on their assignment as normal.
Collaborate with Questions and Answers (TD Plus required)
Provided you have Student Dashboard enabled, your students can ask you questions throughout the assignment.
Questions appear on your Q&A tab along with the student who asked the question. Other students who have also received the assignment are able to see all questions and answers, although student names are anonymised.
As a Teacher, you can reply to, edit or delete questions.
As required by a number of examining bodies, Anonymous Marking prevents a teacher or examiner from identifying students at the time of marking. Its purpose is to protect students and markers against the possibility of bias, whether conscious or subconscious.
See how it works by trying our interactive demo.
Assignment Frequency Report
Both Teachers and Administrators can access the Assignment Frequency report and see the number of assignments that have been set.
To access the report, go to the Reports page and click on Assignment Frequency
When on the reports page, you will see the number of assignments set by all teachers in your school over the past 5 weeks.
These results can be filtered by:
- Classes; and
- Date Range
You can increase the date range to cover the entire year which will display the results on a week by week basis.